Present : Alan Benkert, Cheryl Beturne, David Bretthauer, Samuel Brown, Sandra Clockedile, Alfred Hopkins, Alana Meloni, Jenifer O'Connor, Jim Smith, Jonas Zdanys,

Others : Lynette Baisden, Sharon Brettschneider, Stephen Cauffman, Kendall Wiggin, William Sullivan (CSL)

Absent: Joseph Gambini, Deborah Salewski, Jonas Zdanys

Guest : Pat Copes

1. Call to Order

Al Hopkins's called the meeting to order at 1:01 p.m.

2. Approval of Minutes

Jim Smith MOVED (2 nd Alan Benkert) to approve the amended minutes of May 7, 2003 . VOTED UNANIMOUSLY.

3. Welcome - Sandra Clockedile

Al Hopkins welcomed and introduced Sandra Clockedile to the Board. Sandra is from the Wilton Library Association and will serve in the Librarian, other slot. Al stated that Joseph Gambini, who is the new representative for the Department of Education, and Jonas Zdanys could not be present for today's meeting.

4. Approval of Agenda

Alan Benkert proposed adding a report on the access to OCLC database ILL to the agenda. Stephen Cauffman would do a demo on the Access. David Bretthauer MOVED (2 nd Sam Brown) to approve the amended agenda. VOTED unanimously.

5. Public Comment

There was none.

6. State Library Report - Kendall Wiggin

Sharon Brettschneider reported that the state doesn't have a budget yet. The governor sent out an executive order to not spend money, but that state workers should report to work. The legislative and the governor's budget are being debated. Both have full funding for iCONN with enough money to keep all the databases. Jane Emerson has contacted the vendors that have agreed to stick with us until we get a budget. Jane sent out renewal letters stating that the contract was based on whether or not we get funding. If the budget is not as full level, vendors have agreed to cooperate. Sharon will post a letter on the list-serve explaining the situation.

As of July 1, the Connecticut Library Service Units (CLSU's ) have combined to form the Connecticut Library Consortium (CLC). The CLC board met last Friday. Their permanent office will be located in Hamden , at the old Southern Connecticut Library Council office, for the next couple years. Chris Bradley will be the interim director. Sam Brown stated that the board hopes to have a permanent director on board by December or January.

7. Department of Higher Education Report - Jonas Zdanys

The Department of Higher Education report was postponed due to Jonas Zdanys' absence.

8. Other Reports

a. Commercial Database Discount Program - Pat Copes

Pat Copes listed the products. The products are being revamped. The vendors agreed to this. The billing will now be done directly to the libraries. Pat distributed a 2002-2003 iCONN discounted database program summary sheet detailing the vendors, the products that were offered and the number of subscribers and the savings. Sharon will bring back a proposal for the September meeting. A mailing will go out to schools describing how the discount will work for them.

b. Database Update - Sharon Brettschneider

Bill Sullivan reported that GaleNet coverage will include consumer reports.

c. Digital Library Progress Report - William Sullivan

Bill Sullivan reported on the new database for ProQuest. ProQuest will upgrade their web interface to PQNext. It will be featured in the next CLC newsletter. Bill distributed the schedule for ProQuest training. There will be a series of training sessions. Last months update report showed a change in the statewide library card.

Bruce Stark has transferred back to the Archives department at the State Library. We have hired a part-time temporary staff person, Marisa Cault, due to available LSTA funds. Marisa was the head of technical services at the Hamden Library. She will start on August 4. She has an initial purchase service agreement for 3 months to do no more than 25 hours. We can't do more than 25 hours and we have an initial purchase service agreement for 3 months for her services. Bill is trying to persuade libraries to leave OCLC's daily FTP service. On July 22, the State Library will come off the program. The State of Connecticut homepage shows an article about iCONN's newsstand.

d. RFP Update - William Sullivan

Bill Sullivan reported that there was a vendor conference on Mary 30 at the Department of Information Technology offices in East Hartford. Bill posted a transcript of the questions that were asked by the vendors, before, during and after the conference. Bill distributed a copy of the RFP which had a due date of June 30 for responses. Some of the vendors asked for an extension. Bill moved the new due date to July 14. Bill is working with AutoGraphics to improve the agent.

e. C-Car Update - Sharon Brettschneider

Sharon Brettschneider reported that on July 1 c-car went live. There were some glitches before the transfer of services went through. C-Car had 2 retirements and there was no pick-up for the heavy libraries. Guilford, Madison and Branford were backed up for two weeks. We paid BeavEx for extra shipments to clear out the stuff from those libraries. BeavEx also went live with Fleet Bank on July 1. A couple libraries weren't open late so they missed BeavEx pick up's. Another c-car driver is on long term sick leave. Walt Magnavice is covering that run. C-car moved from the Middletown Library Service Center to the Van Block storage facility in Hartford. Van Block is more of a shipping operation and there is more space and more parking. We added two more libraries to the BeavEx run. Sharon asked that if any libraries aren't receiving their stops then they should contact her. We are paying for each BeavEx stop.

9. Access to OCLC Database/ILL Loan

Alan Benkert stated that ILL is not on the database. The new CLC will not pick it up. CLC is not considering it a core service, but may consider it a cost recovery service. Anita Barney came back with the number of libraries that use it. iCONN is the OCLC ILL provider. OCLC contacted Nelinet.

10. Demo of Agent

Stephen Cauffman did a demonstration of the Agent, showing the searches.

11. Adjourn

Sam Brown MOVED (2 nd Alan Benkert) to adjourn the meeting at 2:10 p.m. The next meeting is scheduled for August 20, 2003 at the Middletown Library Service Center.

Respectfully submitted,

Lynette Baisden,

Connecticut State Library